Setup & overview

Home page of Finance | base. It presents features for quotes, orders and invoices with Swiss QR-bills, matching incoming payments and reminders, supplier invoices, and accounting with VAT returns. Under “Already shared today”, you will find the foundations Finance | base shares with every KMU | base app: users and roles, companies and settings, the access log, and sign-in and security.

From the setup checklist, you first see bank name and IBAN, VAT yes/no and the prefilled sender address. Further details remain available in collapsed sections.

If the company has no active customers, “New customer” is already open in the document. The newly created customer is immediately selected.

Shows cash, the result of the current financial year, open receivables and payables, documents to review and the next VAT deadline. Without accounting set up, the setup is shown.

For a new Finance setup, the template and accounting type are suggested based on the company’s legal form, with reasons under Art. 957 CO. The preview includes missing equity accounts. VAT liability must be chosen explicitly; the VAT method remains the customer’s choice.

Setup asks for VAT registration without a preselected answer and for the effective date. If Yes, the VAT number, method, reporting basis, period and any net tax rates are validated. Bookkeeping and VAT status are saved together; only a saved status confirms the checklist item.

Setup asks for VAT registration without a preselected answer and for the effective date. If Yes, the VAT number, method, reporting basis, period and any net tax rates are validated. Bookkeeping and VAT status are saved together; only a saved status confirms the checklist item.

Manage “Always post like this” rules per supplier (several per supplier, feature, automatic with limit, hits, last use), bank for payment orders, cost centres and fiduciary access.

Invite an external accountant in one dialog with email, companies and permission level.

Sets the sender, payment terms, dunning, number ranges, quote validity, sending and PayPal for the company. On the right you set the “VAT status” with its date. Further sections lead to bank accounts, templates, email texts, customer groups, custom fields and export.

Defines how documents look: accent colour, logo, address window, font size, footer and default texts per document type and language. A preview shows a sample invoice.

Sets the texts of document emails for each occasion, for example quote, invoice, payment reminder or dunning letter. Without your own text, the default text applies in the customer’s language.

Creates named price lists: prices per item in one currency, optionally time-limited, for specific customers or customer groups. Prices can be taken over from the list price with a markup or discount.

Stores the company’s bank details for the payment slip on invoices: IBAN, QR-IBAN, currency and account in the chart of accounts. There is one default account per currency.

Sets up online payment by card and TWINT through the payment service provider Datatrans, defines a surcharge and governs how overpayments and underpayments are handled.

Defines extra fields for documents, lines, customers and items. For each field you choose the type (“Text”, “Number”, “Date”, “Choice”), the label per language and whether it appears on the PDF.

Combines customers into groups with shared defaults: discount, payment term, language, currency, template, price type and dunning block. The defaults apply to all customers in the group unless the customer has something else entered.

Downloads the company’s documents and lists: all document PDFs of a year as a ZIP, the receivables and payments lists as CSV, and the active customer addresses for mail merge and labels.

Connects other programs such as your forums to Finance: one limited API key per forum and webhooks that report events such as «invoice paid» immediately.

Standard units apply to your organisation. Rename them in all four languages, add custom units or deactivate units. Existing document texts remain unchanged.

Transfers customers, products, quotes, invoices, credit notes, payments and recurring invoices from an export – first as a dry run, then with the same file; original PDFs are added afterwards.

Dry runs and execution show source, readable and invalid records per entity alongside processing results.

The report compares the source with all imported documents, missing and additional documents, original PDFs and balances per currency.