Payroll

The payroll settings use abbreviations from payroll. The steps explain each in one sentence and say what it means for you.

Shows the payroll runs of the selected company with period, type, status and totals, and creates new runs (regular, special, advance or correction run).

Takes a run through draft, calculated, checked, approved and closed; shows totals, findings and payslips per person with details and PDF preview. After closing: payment file (pain.001), posting export and documents. The personal payslip shows wage type number, description, quantity or basis, unit amount or rate, and signed CHF amounts. Withholding tax is grouped separately; tariff and canton appear when available in the master data. Insurance bases, annual cumulative figures and available holiday balances at period end complete the payslip. Overtime and flexitime appear only when values are supplied. AHV number and IBAN remain masked.

Lists the company’s people within your payroll data scope with payroll master data status, pay type, pay, workload and withholding tax.

Shows a person’s payroll master data history and records new entries (pay, workload, insurance codes, withholding tax, salary certificate), children for family allowances, the entries of a period and a trial calculation. It also manages the employee’s payment routes: further accounts, orders to third parties, assignment for maintenance and wage garnishment.

Records variable payroll data per period (allowances, hours, expenses, deductions, corrections) and imports hours, absences and allowances from time recording.

Lists a year’s salary certificates (form 11) with version and status and creates them from closed payslips; people see them in the portal and the app.

Creates the monthly withholding tax return and the annual declaration to the AHV, family compensation fund, insurers and tax authority in accordance with Swissdec ELM 6.0, checks them against the Swissdec schema and submits them. It also reports each period’s entries and exits to the AHV compensation fund and the family compensation fund.

Outputs the condensed payroll journal of closed payroll runs for your accounting software (Sage 50, Abacus, bexio, Banana, Proffix or neutral) – or posts it directly into Finance | base.

Shows the wage type summary for a period and provides the payroll account for a year and the posting batches as CSV; based on closed payslips.

Exports approved hours, approved absences and allowances and expenses as CSV or Excel for Abacus, bexio, Sage or your fiduciary. You choose the columns, as a monthly total per person and code or each entry separately.

Sets up the company: leading system, AHV and family compensation funds with cantonal defaults, payment account, withholding tax per canton (commission, debtor number), accounts, insurance policies (UVG, UVGZ, KTG, BVG) and the wage type catalogue. Saved form values remain visible after saving. Empty or missing entries for the leading system, canton, start period and partial-month calculation do not erase existing values. Switching away from HR | base requires explicit confirmation because open payroll runs can no longer be processed.

Shows all declarations of a year with due date and status: AHV salary declaration, family allowance fund, accident insurance, supplementary accident insurance, sickness benefit, pension fund, salary certificates per canton of residence and withholding tax per month and canton. Each declaration has a ready package with a PDF and, where the portal accepts files, the file in the portal’s format. Calculated according to the ELM 6.0 guidelines; as Swissdec certification has not yet taken place, you submit yourself via the portals.

All people includes active people without payroll records; these produce blocking findings. In draft or calculated runs, exclude a person at their finding; the run switches to selected people and requires recalculation.

BVG, daily sickness and supplementary accident insurance support percentage or fixed monthly contributions per person for employee and employer, by plan/code.

UID: CHE-123.456.789; BUR: one letter and eight digits, such as A12345678; fund: 999.999. Membership and policy numbers follow fund or insurer instructions. Pension lists show total savings and risk rates beside the code.

Family allowances and FAK contributions depend on the canton in which the person works. You record rates, allowances and cantonal tiers per canton under “Parameters”. Every change applies from a date: earlier periods and correction runs calculate with the values valid at the time.

The Federal Statistical Office surveys selected companies every two years (reference month October). HR | base records the characteristics of the people in the payroll master data, takes the wages from the payslips and provides a package with a check PDF and an Excel file for LohnWebPlus.

For casual wages up to CHF 2,500 per year and employer, AHV contributions are only levied at the person’s request (Art. 34d AHVO). HR | base applies the rule with the expected annual wage and recalculates if the limit is exceeded after all.

By default the whole payout goes to the account in the personal data. Under “Add a payment route” you set further accounts, payment orders to third parties, an assignment for maintenance or a wage garnishment. The payment file then splits the payout accordingly. Payments can be transferred in euros.

You record the approval of the cantonal authority and the hours lost. The payroll run calculates the pay reduction, the 80 % compensation and the waiting period. After closing, the statement for the unemployment fund is available as a declaration package.

A ready package is available for every declaration (AHV, family allowance fund, UVG, supplementary accident insurance, sickness benefit, BVG, salary certificates, withholding tax, FSO wage structure survey, short-time work). You check the figures, download the package, submit in the recipient’s portal and mark the declaration as submitted. Swissdec certification has not yet taken place: you submit yourself via the portals.

You record persons subject to withholding tax in the payroll master data. The payroll run calculates with the canton’s approved tariff and deducts the tax. Separate rules apply to cross-border commuters (certificate of residence). The statement to the tax administration is available as a declaration package. Working days abroad and the annual returns for cross-border commuters (France, Italy) are covered.

New payroll records use available contract and personnel values only. Validity starts at the later of entry and the first open period. The bulk preview shows active people without records and missing required values.

The run and salary master data link to AHV and bank details in the personnel file. Explicit confirmation allows people with incomplete bank details to be excluded from a payment file.

Emails payslips from this payroll run after completion. The default is a link to My documents requiring sign-in.

On a closed payroll run, the payment and posting section lets you post the ready package directly in Finance. Errors identify the package and cause.

Finance posts expenses and input VAT against 2210. The next payroll includes outstanding claims approved by period end, including earlier approvals. Payroll debits 2210 and credits 2273; manual expenses and HR expenses without a Finance entry remain expenses on 5820.

The result explains missing AHV numbers, missing employee or employer addresses and negative net salary in plain language.

The checklist, automatic check and payroll overview verify the company, AHV/family allowance funds, valid accident/sickness/pension policies and payroll records of active people.

Records the approvals of the cantonal authority and the hours lost per person and month for short-time work (KAE) and bad weather (SWE). The payroll run calculates the pay reduction, the 80 % compensation, the waiting period borne by the company and social insurance on the full salary; the statement for the unemployment fund is then available as a declaration package.