Time & absences

Your own time recording: clock in, record breaks and clock out, balance since the start of the year and weekly overview in the timesheet, request corrections, confirm the previous month and manage your PIN and QR badge for the tablet terminal.

Weekly table of the working hours of everyone in your data scope with plan, start, end, break, actual, balance, location/project, channel and status, plus a weekly total per person. Here you decide correction requests, approve days with Labour Act (ArG) violations or extra time, end ongoing work sessions and correct a person’s times directly in their timesheet.

If reasons are required in the working time model, the time clock asks for a reason when you arrive before core time, leave after it, work longer than the daily target or deviate from the planned shift – each only beyond the grace period. Without a reason nothing is clocked.

Verification photos from the terminal are encrypted and deleted after the retention period. Viewing only on suspicion, under the four-eyes principle: one person requests with a reason, a second approves; the photo is then visible for 24 hours. Here you decide other people’s requests and see your own.

Records sites and locations with address, and projects and construction sites with project number, place, cost centre and validity, each with company, optional geofence (latitude, longitude, radius) and status. Projects are offered when clocking; terminals and home locations are assigned to a location.

Submit missing or incorrect time entries with a reason for correction.

Manages time-entry profiles (permitted channels app, web and terminal, location when clocking in the app, zone check, mandatory project, rounding, automatic clock-out, Labour Act break, monthly confirmation, photo at the terminal) and their assignment to a company, location, department or person. It also covers target time models (weekly or annual working time, maximum working time under the ArG, cantonal public holidays, working days, holiday days, target start) and their assignment to people.

Sets up fixed tablets as clocking terminals (create, pair with a pairing code, generate a new code, block) and manages sign-in at the terminal: generate a new PIN and QR badge per person, lift a PIN lock, revoke a badge and set the home location.

In the working time model you set whether accepted extra time goes to the flexitime balance or to a separate overtime account, plus the premium on payout and the factor for compensation in time off. In the personnel file you pay out from the account or compensate in time off.

In the “Deviations” tab, managers and HR decide on explained and not yet explained deviations when clocking. When deciding, you choose what happens to the time: full time, reduced to the grace period or a chosen number of minutes – and, if the model allows it, whether extra time goes to the flexitime balance or the overtime account.

Offline punches sent later (app or terminal) that could not be booked automatically or that change a day already approved – e.g. person not recognised, wrong PIN offline, month closed, device clock off. Nothing is discarded: you take the punch over as an addition or close the case with a comment.

Monthly overview per person in your data scope (target, actual, balance, overtime, absence days, deviations, confirmation). You decide the month’s open correction requests and approve the month per person; HR also closes the month here and downloads CSV exports for Excel and payroll processing.

The Labour Act (ArG) limits weekly working time to 45 hours (for example office, industry) or 50 hours (other businesses); beyond that the system checks for overtime. The Labour Act (ArG) requires breaks: 15 minutes from 5½ hours of work, 30 from 7, 60 from 9. If the clocked break is shorter, the system deducts the missing time. Weekly working time: a fixed number of hours per week. Annual working time: the hours are spread over the year, as provided by the national collective agreement (LMV) in the main construction trade.

Guided month-end closing in six steps up to the handover to payroll (built-in payroll, SwissSalary or another system): 1. open absence requests of the month, 2. correction requests, 3. deviations under the Labour Act, 4. confirmations and approvals per person, 5. close the month (locks clockings, corrections and absences of the month), 6. handover of the monthly totals per person, wage type and cost centre as a CSV file or via API, each with a record.

Shows your holiday account for the selected year (Entitlement, Carry-over, Taken, Planned, remaining balance) and your own absences. Here you request holidays and report illness, accident, military / civil protection service, further training or other absences; you withdraw open requests and upload missing medical certificates. The tabs distinguish Personal (My absences), Team (Requests, Calendar) and Administration (Holiday entitlement, Policies); available functions still depend on your permissions.

Holidays spanning calendar years are calculated separately using each year’s working days and public holidays. The preview and approval view show required days and the remaining balance for each year. The new year includes its entitlement and expected carry-over after the December portion under the holiday policy; HR-defined allowances remain authoritative. Confirm an advance in the portal for the displayed years with a negative balance. Existing apps receive a warning for each affected year and can still submit the request.

Lists the open absence requests of the people in your data scope, with the remaining holiday afterwards, people absent at the same time, scheduled shifts and cover. You approve or reject, record absences directly for others (approved immediately) and see the approved absences for the next 90 days. For approvers, the Absences navigation entry opens team requests directly when requests are pending. My absences always takes you back to your own absences.

Monthly view of people × days with approved absences shown as bars; weekends and public holidays are hatched. Employees see their department and only “Absent” for others; managers and HR see their area with the reason and open requests. Pending requests have a dashed blue border matching the legend.

Shows each person’s holiday entitlement, carry-over, days taken, planned and remaining per year and lets you set entitlement and carry-over. Without a separate entry, the entitlement from the target time model applies, pro rata for joining or leaving during the year (Art. 329a CO).

Defines for each absence type whether half days are allowed, from which day a medical certificate is required (illness, accident) and whether cover is mandatory. For holidays you also set the maximum number of days carried over into the next year and after how many months the carry-over expires.

Helps HR and direct line managers spot a need for support early – for employee care and case management, not for performance assessment. Only days and frequency of approved sickness and accident absences in the last 12 months are analysed; people with an alert are listed alphabetically, without ranking.

Weekly planner for shifts in your data scope, by work location or by person. You create shifts (also as a series or draft), assign people while rest period, weekly limit, absences, availability, job title and qualifications are checked, and publish the schedule to the people assigned. Locations offered to managers follow the authorised person scope, its site and sector assignments and authorised shifts. Person selection checks employment start and end dates for each shift, including the following day for night shifts; after leaving, a person no longer counts towards staffing or sector analysis. An app dialog asks for confirmation before deleting a shift.

Plans shifts by areas of a site, e.g. till, pool and restaurant. People belong to one or more areas, may take on other roles and can be scheduled several times on the same day (pool in the morning, restaurant in the afternoon). The requirement per area shows where people are missing.

Shows requests from the employee app that are waiting for approval by planning: takeovers of open shifts and swap requests between two people, each with the shift and reason. On approval, HR | base checks rest period, weekly limit, availability and job title again and adjusts the schedule.

Shows per month and area the shifts, planned and needed hours, open slots, requirement and coverage, loans and the clocked hours of the assigned people within their shifts.