Start & setup

Shows what is pending in quality management: outstanding read acknowledgements, documents to review or approve, periodic reviews due, quality objectives with traffic light and the ISO 9001 coverage level.

Shows your quality objectives as tiles with actual, target, traffic light, trend and history, plus system figures such as open and overdue actions. You choose the selection and order yourself; without your own selection, the default for your role applies.

Guides you in nine phases to the certification audit (e.g. ISO 9001): foundations, policy and objectives, processes, documents, risks, operations, internal audit, management review, certification audit. Progress comes from your data; due dates are spread between start and target date. Plus the list of standard chapters without evidence and the audit package as ZIP.

Gives an auditor time-limited read access without an account: only the selected areas (valid documents, processes, objectives, risks, internal audits, actions, management review, standard comparison, audit package). Every access is logged; access can be blocked at any time.

Lists valid quality documents that have been distributed to you and need your read acknowledgement.

Shows announcements and events to everyone, with comments and reactions. Managers publish new announcements or events (with start and location); everyone is notified.

Searches documents, processes, wiki, glossary, reports, actions, risks, training and suppliers for all the terms entered. Only what the person is allowed to see elsewhere too is found: for documents the valid edition (drafts only with a control right), for reports according to their confidentiality. With “AI answer”, the AI answers the question only from the results found and cites the sources.

Loads the starter pack (clause structure and templates written in our own words) and controls the quality management lead, quality policy, four-eyes principle and the interval of reminders about outstanding read acknowledgements; shows the connection to the archive.

Sets per document type how many people control a version: 4 eyes (the author neither reviews nor approves), 6 eyes (in addition, the reviewer does not approve) or 8 eyes (in addition, two approvals by two different people). With 8 eyes, the first approval is recorded as a partial approval; the version stays in approval until a second person approves it.

Protected areas for teams: only members see the room’s members, news and wiki pages. Members publish news in the room and create wiki pages there.

Shows the read-only API endpoints /api/v1/qms/dokumente, /prozesse, /massnahmen and /meldungen/alle (sign-in with the app’s Bearer-Token, same rights and visibility as in the portal). Webhooks report the events “Document edition approved”, “Report recorded”, “Action completed” and “Incident recorded” via HTTPS with an HMAC-SHA256 signature; the delivery log shows status, attempts and HTTP response.

Reads several Word files (.docx) and adopts paragraphs, headings and lists as plain text. After the preview, each file becomes a draft document with the chosen document type and responsible person, distribution to everyone and mandatory reading.

When someone leaves or changes role, transfers their open QMS responsibilities to another person (processes, documents, open actions and reports, risks, controls, objectives, reporting channels, roles, ongoing audits, decisions, records, QM lead). Replaces text literally in drafts (document editions and wiki pages) after a preview, and changes the review interval, responsibility or distribution for selected documents in bulk.

Creates a ZIP file with all valid documents (text and PDF), active processes, quality objectives and registers (risks and opportunities, controls, suppliers, roles, context). A manifest contains the SHA-256 checksum of each file; the list shows the time and checksum of the whole archive. The file is stored encrypted.

Downloads all QMS data of your own tenant as a ZIP: one JSON file per QMS table and the files attached to reports. Secrets such as webhook keys and token checksums are redacted. Every export is recorded in the log.

Exports documents (latest edition) and processes as text files (dokumente/[nummer].md, prozesse/[nummer].md) with the header data id, version, status and sha256. When the same ZIP file is imported again, a preview shows what is unchanged, changed or in conflict. Changed documents are created as a new draft edition (an open draft is updated); changed processes are only adopted while they are drafts. If a document has changed in the system since the export, a conflict is reported instead of overwriting.

Creates a link to the valid edition of a document, an active process or a snapshot. External parties open it without signing in; the page is not indexed by search engines. Each link is valid for 1 to 90 days, counts accesses and can be revoked at any time.

Checks references in documents (latest edition), processes, wiki pages and training lessons: document and process numbers, paths under /qms and external https links. The report shows the status, reason and location with a link for each reference.