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Finance | base4 min readUpdated:

Export data from Run my Accounts: switching guide

Journal, account sheets, chart of accounts, customers, open receivables, invoice PDFs and the whole database from Run my Accounts, with menu paths.

KMU | base editorial team

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Stacked cardboard boxes, ready for the move

If you leave Run my Accounts, you need the journal, chart of accounts, customers, open items and ideally the invoice PDFs as files. The manufacturer’s help describes clear routes. This guide sums them up.

Before you start: what you need

Sign in with a user who may see and export every area. Create a folder where you collect all the files. Export before you cancel Run my Accounts: once the contract ends, access is gone, yet you must keep the accounting records for ten years (art. 958f Swiss Code of Obligations, CO). Note the date of the last export; anything booked afterwards would have to be entered by hand.

Step by step: exporting from Run my Accounts

  1. Journal: under «Hauptbuch» › «Buchhaltung» › «Berichte» › «Journal» choose the period («Von/Bis») and tick «CSV» (or PDF). Repeat for each financial year you want to transfer.
  2. Account sheets: under «Hauptbuch» › «Buchhaltung» › «Berichte» › «Kontenblatt» export likewise as CSV or PDF.
  3. Balance sheet and income statement: under «Hauptbuch» › «Buchhaltung» › «Berichte» › «ER/Bilanz» download both as PDF. They give you the opening balances at the reference date.
  4. Chart of accounts: open «Einstellungen» › «Buchhaltung» › «Kontenübersicht», select everything (Ctrl/Cmd+A) and copy it (Ctrl/Cmd+C) into Excel. Ctrl/Cmd+P gives you a PDF.
  5. Customers: under «Kunden» › «Kunde» › «Berichte» choose the columns, tick «CSV» and click «Weiter».
  6. Receivable postings and open receivables: under «Kunden» › «Debitoren» › «Berichte» › «Buchungen» export with «CSV» ticked. Under «Offen» enter the reference date at «Bis» and export as CSV or with the PDF icon at the top right.
  7. Invoices as PDF: under «Kunden» › «Rechnungen» › «Massenverarbeitung» choose «in Warteschlange senden», then the receivable invoice and «Drucken». Next open «Warteschlange» › «Debitorenrechnungen» and choose «Als ZIP herunterladen». One run holds at most 1000 invoices.
  8. Whole database: in the menu «Zähler und Standardwerte», under «Backup», you find your client database in SQL format, a full backup for your archive.

Many tables also have an «Exportieren» button with the formats CSV, XLS or PDF.

Documents, suppliers and payroll

According to the help, only Run my Accounts support exports the documents in the archive; write them an e-mail. For suppliers and payables the help points to a guide not yet published; it probably works like customers, so check in your view. For payroll the help describes no export and merely advises saving the monthly payroll documents. For payroll we are happy to show you the export.

Practical example: Bäckerei Moser

Bäckerei Moser is a fictional family business with eight employees. At the end of November the owner exports the journal of the last three years as CSV, plus account sheets, chart of accounts, customer list and the open receivables at 31 December. She downloads the invoice PDFs as a ZIP and the whole database as an SQL backup, and requests the documents from support. KMU | base reads everything in a trial run; the balance comparison per account matches, and then she approves.

How KMU | base helps

1. We take care of it. The data transfer is free and takes at most 24 hours on working days. You supply the export, we sort the data and enter it. Everything else is on the page From Run my Accounts to KMU | base.

2. Trial run before the transfer. You see what will be newly created and what already exists. Nothing is transferred until you approve it, and a transfer can be reversed.

3. Not sure which file is missing? We are happy to show you the export before you cancel Run my Accounts.

To try it yourself, take a look at the demo or open a test account.

Sources

  • Run my Accounts support: data export guide, retrieved on 9 November 2026: www.runmyaccounts.ch
  • Run my Accounts support: debtor export guide, retrieved on 9 November 2026: www.runmyaccounts.ch
  • Run my Accounts support: downloading the database, retrieved on 9 November 2026: www.runmyaccounts.ch
  • Run my Accounts support: document filing, retrieved on 9 November 2026: www.runmyaccounts.ch
  • Run my Accounts: release notes of 16 December 2025, retrieved on 9 November 2026: www.runmyaccounts.ch
  • Swiss Code of Obligations (CO, SR 220), art. 958f (retention of accounting records): fedlex.admin.ch

This guide describes the menus of Run my Accounts according to the manufacturer’s help; labels may change. Information as of 9 November 2026.

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